2020 AGM cancelled

A message from our Chairman, Ken Carter

Dear Members,

Hopefully you will have seen the email sent out on Monday with a message from our Director Julian Gray on how the Association is responding to the coronavirus pandemic. As part of this we've made the decision to cancel the charity’s AGM, due to take place in June, as it is not clear when restrictions will be lifted enough for the event to be held safely. We are now looking hold next year’s AGM at the same Minehead venue in June 2021.

There are two issues we need to address in terms of transparency and accountability, firstly adoption of the Annual Report and Accounts and secondly nomination of Trustees to the Board.

On the first issue, the 2019 Trustee’s Report and Accounts are currently being independently examined by our accountants Bishop Fleming. Once this is completed, we will share the Report with members and set in place a process to allow members to review and comment. The final approved report needs to be submitted to the Charity Commission by October this year, so we have time to add in this extra process of scrutiny. More detail on the mechanics of how this will work will be shared in the next few weeks.

With regards the second issue, nomination of Trustees, Clause 13 of the Constitution states that all trustees retire and are re-elected at the AGM. As the AGM will be delayed for one year, then the current 9 Trustees will remain until the 2021 AGM. If a Trustee wishes to resign before then, they can do so at any time. In addition, the Board of Trustees is able to co-opt new Trustees to the Board outside of the AGM process, up to a maximum of 12 in total.

I hope this clarifies our position regarding the cancellation of the AGM and addresses the implications for members.

Finally, l would like to wish you and your family well during these difficult times and hope that you will be able to enjoy the coast path fully in the not to distant future. 

Ken Carter

SWCPA Chairman

Published on: March 27, 2020